Franciscan Schools Australia takes your privacy very seriously.
This Privacy Policy is relevant to how we manage personal information we hold about you that we obtain through your interaction and connection with FSA via the FSA website
This Privacy Policy is not applicable to individual member schools in Australia, as they are run by entities that are legally separate from FSA. You should ask the relevant school, or check its website, if you wish to obtain a copy of its privacy policy. Similarly, the Privacy Policy Statement does not apply to Franciscan religious orders or communities, which have their own privacy policy available on their websites.
How do we hold and collect personal information?
The personal information that FSA collects through the FSA website is only collected and maintained in our database when you provide it to us on a voluntary basis. This collection maybe in person, electronically or through a telephone conversation with you.
We usually collect personal information (including sensitive information) from you through your interaction with our education, formation and religious functions and activities, mainly through your completion of application and registration forms. Information FSA may hold includes your name, school, address, telephone number and email address.
We may be unable to provide some services to you if you do not provide particular personal information. For example, without an email address it may be impractical for us to provide particular FSA communication material to you.
We hold most personal information electronically (and to a lesser extent in hard copy form), primarily at the office premises of Franciscan Schools Australia and the Animator of Mission and Identity premises (but also at the premises of the religious executive team members).
No data transmission over the internet can be guaranteed to be 100% secure. While we strive to protect your personal information from misuse, loss or unauthorised access, we cannot guarantee the security of any information you transmit to use or receive from our online services while it is in transit via the internet. These activities are conducted at your own risk. As soon as we receive your information, we take reasonable steps to store it in a secure environment and protect it from unauthorised access or disclosure.
We take reasonable steps to ensure that all information we collect or use is accurate, complete and up-to-date. We do this by handling information in accordance with the Australian Privacy Principles in the Privacy Act 1988 (Cth) (Privacy Act).
What do we do with personal information about you?
FSA will use your personal information for the following purpose:
- To process an inquiry about FSA.
- To assist us in responding when you make an inquiry, contact us or subscribe to FSA membership via the FSA website.
- To send updates, acknowledge your support, respond to your comments and suggestions, and inform you about FSA events.
- Our own administrative, marketing or promotion including processing registration at events, connection between member schools, transactions and law enforcement activities.
- Any other purpose identified at the time of collecting your information.
FSA will use your personal information for the purpose of enabling connections between member schools when requested and a direct debit service for payments to FSA for managing your member account and registration at FSA events.
If at any time you provide the personal information of another person to us, then you must ensure that that person has read and understood this Privacy Policy Statement and separately consents to that personal information being used and disclosed by us for the above purposes.
Disclosure of personal information
Generally, we only collect and disclose personal information about you (or sensitive information with your consent) for purposes reasonably required for the performance of our education, formation and religious functions and activities. We may share information about you within our organisation as appropriate. Usually that is limited to disclosure within Australia, but it may extend to Franciscan Institutions and Religious communities outside Australia.
Your personal information will NOT be given to any third party without your consent unless required or permitted to do so by law. Your personal information is handled in accordance with the Information Privacy Act 2009. Information we have collected about you will not be traded, sold or rented to other organisation for marketing or solicitation purposes.
Children
The safety of children is very important to us.
We ask that children under the age of 18 have a parent or guardian verify their contact with us. Whilst we will make every reasonable effort to ensure that children’s privacy and other rights are not compromised, it is ultimately the responsibility of parents to monitor their children’s internet usage.
Access and Correction
If you ask, in most cases we must give you access to the personal information we hold about you and take reasonable steps to correct it if we consider it is incorrect. We will try to make the process as simple as possible.
We will provide access in the manner you request if it is reasonable and practicable to do so. If it is not reasonable and practicable to provide access in that manner, then we will endeavour to provide you with a suitable range of choices as to how you access it, such as emailing or mailing it to you.
If you believe that personal information we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, then you may request amendment of it. We will take reasonable steps to correct it if we consider it is incorrect. We will try to make the process as simple as possible.
How to Make A Complaint
You can complain to us in writing about how we have handled your personal information.
How to Contact us
FSA National Executive Coordinator
Fr Stephen Bliss OFM
PO Box 5231, Brassall, Qld 4305
Phone: 0407 006 272
Email: [email protected]
For more information about privacy in general, you can visit the federal Privacy Commissioner’s website at www.oaic.gov.au
Effective Date: 10th July 2022.
Document review Date:10th July 2024
